Official rules and terms of entry for the Ruoff to the Raceway Sweepstakes
Official Rules of “Ruoff to the Raceway” Sweepstakes
NO PURCHASE NECESSARY TO ENTER OR WIN.
The below Sweepstakes is primarily sponsored by Ruoff Mortgage (the “Sponsor”), 1700 Magnavox Way, Ste 220, Fort Wayne, IN 46804.
The “Ruoff to the Raceway” Sweepstakes (the “Promotion” or “Sweepstakes”) is open only to legal residents of the contiguous United States who are at least twenty-one (21) years of age by March 1, 2022 (the “Entrants”). Winner and guests must all sign an acknowledgment of the contest rules and provide documentation to Sponsor and/or Sponsor’s designated travel agent as needed to arrange flights, hotel room and transportation. Winner and winner's travel companions must also execute liability/publicity releases prior to travel. If guests are minors, the Winner must sign an acknowledgement claiming full responsibility of said minor(s). Employees, officers and representatives of the Sponsor, or any other sponsor or provider (collectively, the “Promotion Entities”), Phoenix Speedway, LLC d/b/a Phoenix Raceway, National Association for Stock Car Auto Racing, LLC, (NASCAR) and their respective affiliated companies, as well as the immediate family (spouse, parents, siblings, and children) and household members of each such employee, are not eligible. Subject to all federal, state, municipal, provincial, territorial, and local laws and regulations.
AGREEMENT TO OFFICIAL RULES:
By participating in the Sweepstakes, Entrants agree to abide by and be bound by these Official Rules and the decisions of the Sponsor, which are final and binding in all matters relating to the Sweepstakes. Winning the prize is contingent upon fulfilling all requirements set forth herein.
HOW TO ENTER:
Entrants may enter one-time for a chance to win the “Ruoff to the Raceway” VIP experience package starting on November 3, 2021 at 10:00 AM, Eastern Standard Time (“EST”) through 11:59 PM on February 7, 2022 (the "Promotion Period"). The Sponsor’s database computer is the official time-keeping device for the Sweepstakes. Eligible Entrants can enter the Sweepstakes through the following methods of entry:
All entries become the property of the Sponsor and only one (1) entry per person is allowed.
Multiple entrants are not permitted to share the same email address. Any attempt by an entrant to obtain more than the stated number of entries by using multiple/different email addresses, identities, registrations and logins, or any other methods will void that participant's entries and that entrant may be disqualified. Use of any automated, robotic, or third-party system to participate is prohibited, and will result in disqualification.
DRAWING AND NOTIFICATION:
The Winner will be selected in a random drawing from among all eligible entries received by the Sponsor, whose decisions are final and binding. The Grand Prize drawing will be conducted on February 8, 2022 at approximately 10:00 A.M. EST. Winning Entrant will be notified by the Sponsor, using the provided phone number and the email address on the entry. In order to make proper travel arrangements in a short window of time, the winning Entrant will have until no later than 10:00 a.m. EST on February 11, 2022 to accept the prize. If winning Entrant does not respond to the Sponsor, or chooses to decline the Sweepstakes, then an alternate Entrant name will be drawn on February 11, 2022 at approximately 1:00 p.m. EST and must respond by Monday, February 14, 2022 by 4:00 p.m. EST his/her acceptance of the Grand Prize. Odds of winning will depend on the total number of eligible entries received throughout the Promotion Period. Winner, and their guests, must agree to provide information as needed by Sponsor in order to make arrangements for travel and must return signed documents by 12:00 p.m. EST on February 16, 2022.
GRAND PRIZE & PRIZE CONDITIONS:
There will be one (1) Grand Prize awarded following the conclusion of the Promotion Period. The Grand Prize Winner, upon confirmation of eligibility, will receive the following:
Winner and guests are responsible for transportation to and from the airport, as well as any additional transportation while in town. Winner and guests are responsible for any fees associated with travel, including baggage, parking, tolls, tips, etc. outside of the designated items for the Grand Prize. Winner and guests are responsible for all meals. Winner and guests are responsible for any incidentals charges related to the RV, and/or fees associated with damage to the RV. Winner and guests must obey all local laws, travel laws and rules, as well as track rules and laws. Winner and guests must abide by all rules established by RV owner, rental vendor, and Sponsor. All expenses and incidental travel costs not expressly stated in the package description above are not included and are the responsibility solely of the winner. Restrictions, conditions and limitations may apply.
If winner is unable to redeem the package within the event period established, the prize will be forfeited. The Approximate Retail Value ("ARV") of this prize trip is $9,999 USD. The Grand Prize is not redeemable for cash. No substitution, assignment or transfer of the prize is permitted, except by Sponsor, who reserves the right to substitute the prize or prize component with another of comparable or greater value. Winner is responsible for all taxes and fees associated with prize receipt and/or use.
Rights are reserved for Ruoff Mortgage (the Sponsor) to advise the confirmed prize winner of the need to substitute of prizes in a similar category, and to change dates without prior notice should circumstances so require. The Terms and Conditions agreed to shall apply with equal applicability to any race which is the subject of substitution or deviation. The Sponsor shall not be liable for any claim made whatsoever, including but not limited to loss, compensation, or refund by reason of such substitution or deviation.
By accepting the Grand Prize, the Winner agrees to release and hold harmless the Sponsor, the Released Parties (defined below) and any additional sponsors or providers of the package. By accepting the Grand Prize, the Winner agrees to release and hold harmless the Released Parties, Promotion Entities, each of their related companies, and each of their respective officers, directors, employees, shareholders, and agents from and against any claim or cause of action arising out of participation in the Promotion or receipt or use of the prize in question.
The Winner must sign and return to the Sponsor, within three (3) days of accepting the contest prize, an Affidavit of Eligibility, Liability & Publicity Release in order to claim his/her prize. In addition, the Winner’s traveling companions will be required to complete and return an Affidavit of Liability & Publicity Release, as well as Travel Companion Waivers within the same time deadline (listed above). It is the responsibility of the Winner to ensure the return of documents to sponsor.
Note: The Affidavit sent to winner will require that the winner provide their Social Security Number to the Sponsor, which will be used solely for tax reporting purposes.
The Winner will be responsible for all local, state, and federal taxes associated with the receipt of the prize. The Winner must note that the value of the accepted prize is taxable as income and an IRS Form 1099 will be filed in the name of the Winner for the value of the prize. The Winner is solely responsible for all matters relating to the prize after it is awarded.
By accepting the Grand Prize, where permitted by law, the Winner grants to the Released Parties and those acting pursuant to the authority of Sponsor and the Released Parties (which grant will be confirmed in writing upon Sponsor’s request), the right to print, publish, broadcast and use worldwide in all media without limitation at any time the Winner’s full name, portrait, picture, voice, likeness and/or biographical information for advertising, trade and promotional purposes without further payment or additional consideration, and without review, approval or notification. IN NO EVENT WILL RELEASED PARTIES BE RESPONSIBLE OR LIABLE FOR ANY DAMAGES OR LOSSES OF ANY KIND (INCLUDING WITHOUT LIMITATION, DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES) ARISING OUT OF PARTICIPATION IN THIS CONTEST OR THE ACCEPTANCE, POSSESSION, USE, OR MISUSE OF, OR ANY HARM RESULTING FROM THE ACCEPTANCE, POSSESSION, USE OR MISUSE OF THE PRIZES. By participating, Entrants release and agree to hold harmless the Released Parties from any and all liability for any injuries, death or losses or damages to persons or property AS WELL AS CLAIMS/ACTIONS BASED ON PUBLICITY RIGHTS, DEFAMATION, AND/OR INVASION OF PRIVACY that may arise from participating in this Contest or its related activities or the acceptance, possession, use or misuse of, or any harm resulting from the acceptance, possession, use or misuse of the Grand Prize. The Winner also acknowledges that Released Parties have neither made nor are in any manner responsible or liable for any warranty, representation or guarantee, express or implied, in fact or in law, relative to the Grand Prize.
If for any reason the operation or administration of this Sweepstakes is impaired or incapable of running as planned for any reason, including but not limited to (a) infection by computer virus, bugs, (b) tampering, unauthorized intervention, (c) fraud, (d) technical failures, or (e) any other causes beyond the control of the Sponsor which corrupt or affect the administration, security, fairness, integrity or proper conduct of this Sweepstakes, the Sponsor reserves the right at its sole discretion, to disqualify any individual who tampers with the entry process, and to cancel, terminate, modify or suspend the Sweepstakes in whole or in part, at any time, without notice and award the Grand Prize using all non-suspect eligible entries received as of, or after (if applicable) this cancellation, termination, modification or suspension date, or in any manner that is fair and equitable and best conforms to the spirit of these Official Rules. Sponsor reserves the right, at its sole discretion, to disqualify any individual deemed to be (a) tampering or attempting to tamper with the entry process or the operation of the Sweepstakes or Sponsor’s Website; or (b) acting in violation of these Official Rules or in an unsportsmanlike or disruptive manner. CAUTION: ANY ATTEMPT TO DELIBERATELY DAMAGE ANY WEBSITE OR UNDERMINE THE LEGITIMATE OPERATION OF THE SWEEPSTAKES IS A VIOLATION OF CRIMINAL AND CIVIL LAWS AND SHOULD SUCH AN ATTEMPT BE MADE, THE SPONSOR RESERVES THE RIGHT TO SEEK DAMAGES OR OTHER REMEDIES FROM ANY SUCH PERSON(S) RESPONSIBLE FOR THE ATTEMPT TO THE FULLEST EXTENT PERMITTED BY LAW. Failure by the Sponsor to enforce any provision of these Official Rules shall not constitute a waiver of that provision. In the event of a dispute as to the identity of a winner based on an email address, the winning entry will be declared by the authorized account holder of the email address submitted at time of entry. "Authorized account holder" is defined as the natural person who is assigned to an email address by an Internet access provider, online service provider or other organization (e.g., business, educational, institution, etc.) that is responsible for assigning email addresses for the domain associated with the submitted email address.
RELEASE AND LIMITATIONS OF LIABILITY:
By participating in the Sweepstakes, Entrants agree to release and hold harmless the Sponsor, the Administrator, Phoenix Speedway, LLC d/b/a Phoenix Raceway, NASCAR, their affiliates and each of their respective parents, employees, officers, directors, shareholders, members, agents, assigns, successors, subsidiaries, affiliates, distributors, sales representatives, advertising and promotional agencies(collectively, the “Released Parties”) from and against any claim or cause of action arising out of participation in the Sweepstakes or receipt or use of any prize, including, but not limited to: (a) any technical errors that may prevent an Entrant from submitting an entry; (b) unauthorized human intervention in the Sweepstakes; (c) printing errors; (d) lost, late, postage-due, misdirected, or undeliverable mail; (e) errors in the administration of the Sweepstakes or the processing of entries; or (f) injury, death, or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from Entrant’s participation in the Sweepstakes or receipt of any prize. Released Parties assume no responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to, or alteration of, entries. Released Parties are not responsible for any problems or technical malfunction of any telephone network or telephone lines, computer on-line systems, servers, or providers, computer equipment, software, failure of any email or entry to be received by Sponsor on account of technical problems, human error or traffic congestion on the Internet or at any Website, or any combination thereof, including any injury or damage to participant's or any other person's computer relating to or resulting from participation in this Sweepstakes or downloading any materials in this Sweepstakes. Entrant further agrees that in any cause of action, the Released Parties’ liability will be limited to the cost of entering and participating in the Sweepstakes, and in no event shall the Released Parties be liable for attorney’s fees. Entrant waives the right to claim any damages whatsoever, including, but not limited to, punitive, consequential, direct, or indirect damages.
Please be aware that given the ever-changing COVID-19 situation, events may be held without spectators, or with limited capacity, and may require all guests to wear appropriate masks and protection, and follow all required social distancing rules. Some events and locations may require proof of vaccination or negative COVID-19 test to enter. All guests shall further acknowledge and agree that they are fully aware of the contagious nature and effects of COVID-19 and voluntarily assume that risk and responsibility and further agree that they will release, indemnify and hold harmless the Promotion Entities, the Released Parties, and each of their respective parent corporations, affiliates, subsidiaries insurers, directors, officers, employees, successors, assigns, agents and representatives, against any claims and/or damages whatsoever, including legal fees relating to any infection, transmission, health condition influenced or otherwise impacted or complication by COVID-19.
Compliance With Government Entities:
The Sponsor, its affiliates, and parent, as well as Ruoff Mortgage and/or related entities, Phoenix Speedway, LLC and the sanctioning body shall have the right to comply with any and all orders, recommendations, or directions whatsoever given by any government entity or by persons purporting to act with such authority, and such compliance shall not be deemed a breach of the Agreement.
Travel Safety Warning:
Winner is responsible for checking the travel and entry protocols for the destination that they are travelling to before they depart and ensure that they fully understand and comply with any such protocols. For example, some destinations, may require obtaining a negative PCR Covid-19 test a certain number of days before and on return travel. Please visit the travel.gov website before travel.
USE OF DATA:
By entering the Sweepstakes, Entrants agree that 1.) Any and all disputes, claims, and causes of action arising out of or connected with the Sweepstakes, or any prizes awarded, shall be resolved individually, without resort to any form of class action; 2.) Any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering the Sweepstakes but in no event attorneys' fees; and 3.) Under no circumstances will any Entrant be permitted to obtain any award for, and Entrant hereby waives all rights to claim punitive, incidental or consequential damages and any and all rights to have damages multiplied or otherwise increased and any other damages, other than for actual out-of-pocket expenses, and any and all rights to have damages multiplied or otherwise increased. The invalidity or unenforceability of any provision of these Official Rules shall not affect the validity or enforceability of any other provision. In the event that any provision is determined to be invalid or otherwise unenforceable or illegal, these Official Rules shall otherwise remain in effect and be construed in accordance with their terms as if the invalid or illegal provision were not contained herein. The value of the prizes set forth above represents Sponsor’s good faith determinations of the ARV thereof and such determinations are final and binding and cannot be appealed.
WINNERS LIST REQUEST:
To request confirmation of the name, city, and state of residence of the Grand Prize Winner, please send a self-addressed, stamped business size envelope, by March 16, 2022, to: Ruoff Mortgage “Ruoff to the Raceway Sweepstakes”, 1700 Magnavox Way, Suite 220, Fort Wayne, IN 46804.
NASCAR® and NASCAR Cup Series™ are trademarks owned and license by National Association for Stock Car Auto Racing, LLC and are used with expressed permission. Phoenix Raceway® and its logo are registered trademarks and are used with permission.
Follow us on social media to hear about future contests and for useful homeowner news and tips!
Ruoff Mortgage 500™ at Phoenix International Raceway March 11-13, 2022